Web conferencing a cost effective solution for all businesses
Additionally, the vendor says with desktop and mobile apps, GlobalMeet makes it easy to make meetings anytime, anywhere on any device a reality. Users can. manage your file library, and host an effective GlobalMeet web conference. GlobalMeet mobile apps. (for iPad, iPhone, Android, and BlackBerry smartphones). Participate in online meetings on the go or start your audio and web meetings faster than ever using GlobalMeet's suite of mobile conferencing apps. Learn More.
Switch between computer audio and dial-out. GlobalMeet account holders only. Transfer the meeting to another device. You can switch phones without leaving the meeting. Click Change Audio and have the meeting call another phone or connect audio via your computer s Internet connection. In the following example, the guest has been promoted to a presenter role.
Role is displayed at top of the details. Host View If you are the host or a presenter promoted guestyou have additional participant controls. Click PROMOTE to make the guest a presenter who can Screen Share, upload and share files from your file library, and access limited meeting controls like locking or muting your meeting.
You can delegate host or presenter privileges to other GlobalMeet users in your company. Every time the delegated user joins your meeting, he or she will have the permissions you granted. The delegate feature is available in Meeting Settings. Role is displayed at top.
GLOBALMEET USER GUIDE
Mute or adjust the guest s volume. Chat privately with this guest. Promote, demote, or dismiss the guest from the meeting. Guest View If you are a guest, click another guest s row to get basic information such as their address and to chat privately.
From the Help and Support window, you can: Visit the GlobalMeet community where you can read knowledge base articles and user guides, ask questions, share ideas, and get to know GlobalMeet. Download host tools like Screen Share. Get options for contacting support.
You can share applications or your desktop, show presentations and videos in the meeting, send files to your guests, conduct polling or question and answer sessions, and view multiple webcams. Upload files and store them in the cloud. Create folders to manage your files. Stream videos and share files in the meeting. Show a webcam full stage or remove current webcams. Results are saved in your file library. EXIT Leave the meeting guests. If you are the host, click here to end the meeting and dismiss all participants.
Waiting Room The waiting room prevents guests from entering your meeting until you join. To see who is waiting to be admitted and to approve guests for your meeting, click the clock button. Lock the Meeting Lock your meeting and prevent additional participants from joining. GlobalMeet displays an informational web page to guests who try to join via the web and plays a short message to anyone who tries to dial in.
Record the Meeting GlobalMeet captures a high-quality recording of your meeting, including screen sharing and files that you present. The meeting recording shows the entire meeting window, except for shared videos and webcams. Meeting recordings are available in your file library, later.
Mute All Guests Mute all guest lines in your meeting while a presentation is being made or to silence an open line that is bringing noise into the meeting.
When you mute all the lines in the meeting, your microphone is not muted. On the Home tab, click the Invite Guests button, or in the Meeting section of the sidebar, click the gear button and then click Invite. Either let the meeting call your guest or have GlobalMeet send an invitation that includes the meeting URL and dial-in information for your meeting. You can then paste it into a text message or to send to a guest who has not yet joined your meeting.
If you need the audio connection information, click the Help button at the top right of the meeting toolbar. If you are the host or a presenter, the host passcode is displayed; when guests view Meeting Information, GlobalMeet hides the host passcode.
Only hosts in a meeting can see these setting screens; guests in a meeting cannot access them. You can manage all your web meetings and audio conference accounts, not just the meeting to which you signed in and its associated audio conference account. In Meeting Settings, enable the Waiting Room feature to prevent your guests from joining a meeting until you are ready.
Or, enable Guest Privacy to hide the identity of guests from the other guests in the meeting. Enable these features before you host your meeting. Waiting Room The waiting room feature prevents guests from entering your web meeting until you join.
You can choose to admit each guest individually or have GlobalMeet admit all waiting guests when you join. Your guests will see a message like the following example until you admit them. Click the clock to see who is waiting to be admitted and to approve guests for your meeting. The Guest Privacy feature allows hosts to hide the identity of guests from the other guests in the meeting. This is particularly useful for larger public events, where a long Participants list can become unwieldy or you may not want guests from other organizations to be able to identify one another.
When Guest Privacy is enabled, it changes the guests view of the meeting: Guests see only the names of the host, presenters, and their own names; all other guest names are hidden. The Speaking line with the speaker's name is hidden.
Active talker is highlighted only when the host, presenters, or current guest is speaking. Meeting notifications are hidden. Guest webcams and chat are disabled. These features remain available to you, the host. You can end your meeting, exit your meeting allowing others to continue meetingor stay connected to your meeting.
The custom exit URL is used for the current and all future meetings you host using your account. Clear a custom URL and use the default meeting ended page.
For example, you can share applications or your entire desktop, show presentations and videos in the meeting, send files to your guests, view multiple webcams, and conduct polling or question and answer sessions. These features are available at the top of the meeting screen, on the meeting toolbar.
Your meeting guests can follow along as you browse a website, conduct a demo, or show files on your computer. You can grant access to your guests to control the application being shared, or you and others can make annotations while sharing. Let a guest control the app you are sharing. You can pause and then resume sharing. While paused, your viewers see the last image that you shared and a paused indicator.
Or, display simple drawing tools and mark up the shared application or screen. To prevent delays, upload files you plan to share before you start your meeting. We recommend that you use the GlobalMeet desktop app to manage your file library. Click File Library to see all the material that you uploaded previously into your meeting, reports, and meeting recordings. You can sort files by name, file type, file size, or the date you uploaded to your file library. Open the folder and view its contents.
Share a file in the meeting. Upload a file or create a folder. Add a web video. Sort file by name, date, size, or type. View file details, send the file to guests, download, or delete it. Meeting recordings and reports are saved in their own folders. Share a YouTube or Vimeo video. Edit or share meeting notes. Just click the file name of the video you want to share and GlobalMeet opens the video in the main area. Resize the video window: Normal, Larger, or Full-Screen.
You may experience issues when sharing a Vimeo web video from the File Library when using Internet Explorer. Click to add the video to your file library, and then click Done. You can preview and share web videos the same as other videos you have uploaded to your file library. GlobalMeet does not store the actual video in your file library, just a link. To send out a link to the meeting recording, click Send Link, and then enter the addresses of your recipients and an optional message.
GlobalMeet sends a message to them with a link to the recording. You can get a viewer report for any shared recording that shows when it was viewed and the contact information provided by each viewer.
Share a link to the recording. See how many times it has been viewed. From here, you can: Send a link to a document from your file library to recipients or copy a link to your clipboard. Send the file to your meeting guests so they can download it in the meeting. View a Sharing Report that details: For meeting recordings, get a Viewer Report that lists who has viewed the recording and the view date.
Download the file to your own computer. Delete it from your file library. Download the contents of the folder in a Zip file. Delete the folder and its contents with confirmation.Embark - your global public transport app
GlobalMeet saves reports and meeting recordings in their own folders. The Recordings folder contains meeting recordings; only the host can access meeting recordings.
The Reports folder is visible to you and promoted presenters in the meeting. Meeting notes are saved in the file library so you can edit them later and share them like other files in the library. To create a meeting note, open the file library and click Add a Note.
The meeting notes window allows you to enter, format, and share notes. Font Family Font Size Set bold, italics and underline Left, center, or right justify text Font color Finish editing the note and return to the file library. In meetings of 20 or fewer, you ll be asked if you want to share the note. Transfer control to another presenter.
Rename the meeting note. GlobalMeet automatically saves the meeting notes as you work on them. Saved notes appear in your file library. If you close the note in a meeting with 20 or fewer participants, GlobalMeet asks if you want to share the note.
You can select some or all meeting guests, enter additional addresses, and enter an optional message. Click SEND to send the notes.
To access the whiteboard, click the Whiteboard tab on the meeting toolbar. Whiteboards are useful for sketching ideas, brainstorming sessions, meeting summaries, and listing action items. Select Enable Attendee Annotation to give your guests the ability to write and draw on the whiteboard. Active talker is highlighted in the Participants panel and on the stage. Webcam meeting mode is active. Active talker highlights the person speaking. Six webcams can be active at once. To share another webcam, contact the meeting host or try again later.
Share or stop sharing your webcam. Click to manage your camera. The full stage spotlight only changes the viewpoint for the participant who enabled it; it does not broadcast to the entire meeting. Point to a video steam and click X to remove the participant. Point to a video stream and click to spotlight the participant on stage. Point to the spotlighted video stream and click to return to multiple webcam view. The host and all presenters can answer questions.
Expand to view previously answered questions. You can ask your guests one question or multiple questions in the case of a surveyview results as charts or percentages, publish results to all participants, and save questions to ask again in another meeting.
Poll and survey results are saved in your file library, in the Reports folder. Once you create a question, you can poll your meeting guests and then view the results.
Post this question to poll your guests in the meeting. View results after you close the poll. Edit or Delete the question. Select the type of question to ask, and then click NEXT. Create the question and answers on the next screen and click SAVE.
- GlobalMeet Mobile Apps Quick Ref
- GlobalMeet Download Center
View results as a list, pie graph, or bar chart, and share the results with the meeting. You can then post the survey in your meeting and view results. Name the survey and choose the questions to ask.
Post this survey to poll your guests in the meeting. Choose the questions in your survey. Set the order of questions in your survey.
You can send messages to all participants, or chat privately with an individual guest. Open the CHAT window and chat privately. Type your message here and then press Enter.
The CHAT window maintains the private chat conversations you have with each participant.
PGi GlobalMeet vs. WebEx Comparison - UPDATED | IT Central Station
In the left panel, click someone s name to switch conversations. Click the button to move the CHAT window out of the way. This minimizes the window to the right corner of the meeting window. Click a person s name to view messages and chat. The selected conversation is highlighted. If you are hosting or participating in a meeting, you can transfer from your computer or browser to a mobile device without leaving the meeting.
Meeting transfer is supported on all GlobalMeet mobile apps and desktop computers. Just have the GlobalMeet desktop app running before you start the meeting, and GlobalMeet installed and running on your mobile device. The Transfer Meeting option is available from your own participant details.
GlobalMeet alerts all your devices. Continue on your ipad. If you transfer from a web meeting to an Android smartphone, only the meeting audio is transferred. You can have GlobalMeet send invitations, or use your Google or Mac calendar to schedule the meeting, send invitations, track responses, and send updates. If you are not prompted, go to Settings and select Always ask for the Scheduling Tool.
Enter guest addresses and the meeting subject. Duration Select how long the meeting will be. Send invitations GlobalMeet or add the event to your Google or Mac calendar and send invites. Language Select an invitation language. The process is different, depending on the version of the GlobalMeet for Outlook you are using.
Both options create an Outlook meeting invitation that you can edit and send to your guests. Meet Right Now opens the meeting window web or Phone Controls audio conference and signs you in as the host. Meet Later lets you select the date and time for the meeting. Send a quick meeting invitation, create or reply to an message, and then click Urgent Meeting.
Schedule a meeting on your Outlook calendar and send an invitation, create a new appointment or meeting, and then click Schedule Meeting. Both options open an invitation with details for your default audio conference and associated web meeting. To change your default meeting, go to Settings. After you send the invitation, use Start My Meeting to host the meeting. Create a message or reply to a message and then click Urgent Meeting.
Create a new message If you have multiple audio or web meetings, you can choose which to use. Scroll down to select access numbers to highlight and the invitation language.
Web Meeting is associated with the selected audio conference. If your video's running slow, you can switch from the default p stream to p video.
Or you can switch to the traditional Hangouts interface if you'd like—just tap the menu button on the right, and select Hangouts to switch apps without quitting the call.
Meet's a simplified version of traditional Hangouts video chat, still one of the best ways to jump on a call with your team. It's Chrome-only for now—but you can still use Hangouts' mobile apps to join Meet calls.
Google Hangouts Chat at the easy-to-remember chat. It's a brand-new team chat app from Google, one that's most similar to apps like Slack and HipChat than anything Google has released so far. And it's included with all G Suite accounts.
Hangouts Chat is focused on ongoing conversations between teams in your company. You'll make groups that are focused on the team you invite to chat. Everything's organized into conversations. Instead of posting new chat messages as followups to things posted earlier, you'll reply directly to older conversations or start new conversations when you have something new to talk about. Or you can message individuals for one-to-one chats inside your company. It's also deeply integrated with the rest of G Suite, so you can share documents and manage appointments right from chat.
Share a Google Docs document, say, and Hangouts Chat will automatically update its sharing settings to make sure everyone in your team can view that document.
Then when you search for older things your team has talked about, you can filter search by Google Docs, Slides, or Sheets to find specific documents you've shared. Along with focused conversations, Hangouts Chat helps you keep from being distracted with customizable notifications.
You can choose which conversations you want notified about, and whether you'd like to get mobile or email notifications. Perhaps most exciting is Google Hangouts Chat's built-in integrations and bots.
It comes with a built in meet bot which, similar to Google Assistant, will help you find appointments and other info from your Google account.
You can browse through a wide range of bots that come with Hangouts Chat today, including one from Kayak that helps you find flights right from chat. And you can chat privately with bots or add them to rooms to get more done right from chat. Then, with integrations from apps like QuickBooks, Box, and Zapieryou can send notifications about new data into your team chat and build your own bots without coding. Over Google's history, the company has launched over a dozen voice and text chat apps.
Google Talk and Wave are long gone, but with the new Meet and Chat apps, the search giant still supports a half-dozen chat apps. It's not certain which apps will still be around years from now—but today, its business chat apps are focused on Hangouts, while its consumer chat efforts are focused on a new Google Chat app.
Which of Google's chat apps should you use? Here's a quick guide to what each app offers: Google Allo for chatting with your friends Allo combines a couple of Google's current focuses. It's a fun chat app designed to take on Facebook's Messenger and Apple's iMessage, with stickers, suggested replies, and built-in drawing tools. You can chat individually with friends—as long as they're using the Allo app as well—or can create a group with up to people.
The biggest reason to try it out today, though, is for Google Assistant. A chatbot powered by a similar AI to the one in the Google Now voice assistant, Google Assistant can find travel details from your email, lookup plane ticket info, and tell you a joke. It's a Siri you don't have to talk to. Allo's not Google's main focus today, with the team shifted to work on the upcoming Google Chat app, but if your friends all use Allo, it can still be a great chat app for personal conversations.
Or want Hangouts video chat without all the extra features? Google Duo is the video chat app you've wanted. Duo's one of the easiest to use video call apps. Just open the app, tap a contact, and talk to them in full-screen video seconds later. It's the video call counterpart to Allo, and just might replace the consumer-focused version of Hangouts video calls.
This is the app it seems Google wants you to use—at least, until it's replaced with the upcoming Google Chat app. Messages is simple, with an Allo-style interface for sending traditional messages from your phone. It works without an internet connection, and that's its strongest feature.
You can chat with anyone else with a Google account—paid or free. You can also video-call up to 25 people at once, complete with effects like adding a fake hat to your head or playing a sound effect to prank friends.
Want to reach a broader audience? Hangouts is what powers YouTube Livefor live broadcasts streamed from your chat app. On mobile and on most desktop browsers.